How to buy a printer

What you print, and how much of it you print, should guide your buying decision. We explain how to choose a printer that's appropriate for your needs.

Laser Printers

Important consideration: text and graphics print speeds. This is the rate at which the printer can output full pages of text or graphics. Vendors' quoted engine speeds frequently exceed what we experience in our tests or what you'll experience in real life, sometimes by a wide margin. Take the vendor's numbers with a grain of salt.

Important consideration: print quality. Both color and monochrome lasers print text extremely well. Color lasers print color charts and other two-dimensional graphics well, but they still can't quite match inkjets in handling glossy photograph prints — yet.

Minor consideration: maximum print resolution. The resolution refers to the number of dots per square inch (dpi) that the printer can output. More dots provide a finer level of detail, which is especially important with graphics (but a negligible factor with text). Resolution mattered more when early laser printers could manage only a chunky-looking 300 dpi. Once 600 dpi and higher resolutions became available, image quality improved across the board. Many vendors enhance the true resolution to make it look even better. Color lasers usually have a maximum resolution of either 2400 by 1200 or 2400 by 600 dpi. Even those fairly modest resolutions for lasers suffice for printing sharp text and simple grayscale graphics.

Major consideration: memory. Low-end lasers in a home or small office can rely on the host PC for all or most of the needed memory, but networked printers require their own to perform efficiently. More memory lets you print more documents more quickly, or upload fonts for higher-quality text. Most high-end lasers include at least 64MB of RAM, with expansion options permitting up to a gigabyte of memory for queuing multiple print jobs at once. For a busy office, equip your laser with at least 128MB to 256MB of memory.

Major consideration: connections. A USB port is all that most home or small-office users need to connect a printer to a single PC. Business users or those with home networks will want an Ethernet port or Wi-Fi capability. Some high-end business models have an infrared (IrDA) port option, which allows laptop or PDA users to print by pointing their infrared ports at the printer, or a USB port for printing from a USB-connected flash drive.

Major consideration: paper tray capacity. Make sure the printer can hold enough paper to accommodate all your users without excessive refilling. For home and small-office users, low-end lasers' 100-sheet to 150-sheet main trays are adequate. Lasers designed for a networked office usually start at 250 or 500 sheets standard, with additional paper trays for greater quantities or different sizes of media.

Join the PC World newsletter!

Error: Please check your email address.

Tags Printers

Our Back to Business guide highlights the best products for you to boost your productivity at home, on the road, at the office, or in the classroom.

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

PC World Staff

PC World (US online)
Show Comments

Cool Tech

Crucial Ballistix Elite 32GB Kit (4 x 8GB) DDR4-3000 UDIMM

Learn more >

Gadgets & Things

Lexar® Professional 1000x microSDHC™/microSDXC™ UHS-II cards

Learn more >

Family Friendly

Lexar® JumpDrive® S57 USB 3.0 flash drive 

Learn more >

Stocking Stuffer

Plox Star Wars Death Star Levitating Bluetooth Speaker

Learn more >

Christmas Gift Guide

Click for more ›

Most Popular Reviews

Latest News Articles


GGG Evaluation Team

Kathy Cassidy


First impression on unpacking the Q702 test unit was the solid feel and clean, minimalist styling.

Anthony Grifoni


For work use, Microsoft Word and Excel programs pre-installed on the device are adequate for preparing short documents.

Steph Mundell


The Fujitsu LifeBook UH574 allowed for great mobility without being obnoxiously heavy or clunky. Its twelve hours of battery life did not disappoint.

Andrew Mitsi


The screen was particularly good. It is bright and visible from most angles, however heat is an issue, particularly around the Windows button on the front, and on the back where the battery housing is located.

Simon Harriott


My first impression after unboxing the Q702 is that it is a nice looking unit. Styling is somewhat minimalist but very effective. The tablet part, once detached, has a nice weight, and no buttons or switches are located in awkward or intrusive positions.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?