New software lets managers search through inboxes

Managers everywhere will soon have the power to remotely look through employee e-mail boxes, search for common words and even delete employee e-mail without notification, thanks to software from MicroData Software.

The software, called Cameo, is hitting version 2.0 with its upcoming release scheduled for early September. Cameo is a rules-based system that allows managers or administrators using Microsoft Corp. Exchange 5.5 or Exchange 2000 e-mail servers to block, delete, search and automatically route e-mail, MicroData said.

Unlike other products that offer these features for incoming mail from the Internet, Cameo allows these options to be exercised on e-mail sent within the corporate network, said Paul Parisi, president and chief executive officer of MicroData. Version 1.0 of Cameo did not include internal e-mail scanning capabilities, nor did it allow for inbox scanning, he said.

Administrators are able to enter up to 200 keywords or phrases to search e-mail for, including information about the body, To:, CC:, subject and attachment fields, the company said. When a message is found by filters, the e-mail may be automatically deleted or sent to its destination, with a copy sent to a designated address or distribution list, Parisi said.

Cameo is able to perform the same search functions on e-mail that has already been received, he said. Being able to search inboxes company-wide will allow companies to find needed information or contain the spread of e-mail borne viruses, he said.

But while the software may offer some benefits, it's also bound to raise privacy concerns for employees and privacy rights advocates. Parisi takes largely a hands-off approach to these issues.

"We're not policy makers," he said. The privacy policies that should be used with the product are "whatever policies the company using the product wants to enforce," he said. Rather than setting policy, Cameo aims to provide information and control over resources, he said.

"We have some very good tools that can tell you what's going on (in your network)," Parisi said. Corporate resources need to be monitored and protected, because sending e-mail from company networks is "tantamount to you putting a message on company letterhead."

Privacy concerns can be mitigated by openness on the part of employers, by acknowledging to their employees that e-mail may be monitored, he said.

"When (employees are) using a corporate e-mail system and the (privacy) policy has been stated up front, I don't think it's an invasion of privacy."

"Any tool can be used or misused," Parisi admitted. "A corporate e-mail policy has to be fluid," balancing the needs and rights of employees and the company, he said. Just as an excessive phone bill from an office phone would be a cause for alarm, so too might be excessive e-mail use, he said.

Though also admitting that the ability to read employee's inboxes and delete messages from them is "potentially inflammatory," Parisi countered that "if you're not doing anything inappropriate, you have nothing to worry about."

Not everyone is so sure of that, however.

Though software is neutral and can be used in many ways, software does have usage tendencies, said Lee Tien, senior staff attorney at the cyber-rights groups the Electronic Frontier Foundation (EFF).

"We (the EFF) don't like to blame tools," Tien said. "We try to focus on how the tools are used," but as software tools become more and more widely used, it does become easier to criticize them, he said.

Though the sort of workplace surveillance tools like Cameo would allow is mostly legal, "the capability to do this kind of monitoring raises real privacy issues," he said. Whether this is troubling or not is based on the context of how the tools are used, he said.

"Just because a company has the potential to do something, doesn't mean they do," he said.

That said, tools like Cameo will likely drive an increase in what is already the fairly common practice of monitoring employee e-mail, Tien said.

"Employers have always wanted to know what their employees are doing," but cost was a barrier to that end, he said. Digital communications eliminates that barrier and makes monitoring much easier, he added.

"There is no justification for instituting a monitoring policy without giving plenty of advance notice and perhaps obtaining written consent," he said. However, an increase in monitoring, combined with widespread employee knowledge of such activity "is going to create workplaces where paranoia and suspicion are rampant," he said.

"(Giving) notice is not the be all and end all of protecting people's workplace privacy," he said.

Cameo 2.0 will ship worldwide on Sept. 4. A 10-user license costs US$179 and the price increases on a similar scale, with a 1000-user license running $2,699.

Join the PC World newsletter!

Error: Please check your email address.

Our Back to Business guide highlights the best products for you to boost your productivity at home, on the road, at the office, or in the classroom.

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Sam Costello

Computerworld
Show Comments

Essentials

Microsoft L5V-00027 Sculpt Ergonomic Keyboard Desktop

Learn more >

Lexar® JumpDrive® S57 USB 3.0 flash drive

Learn more >

Mobile

Lexar® JumpDrive® S45 USB 3.0 flash drive 

Learn more >

Exec

HD Pan/Tilt Wi-Fi Camera with Night Vision NC450

Learn more >

Lexar® Professional 1800x microSDHC™/microSDXC™ UHS-II cards 

Learn more >

Lexar® JumpDrive® C20c USB Type-C flash drive 

Learn more >

Audio-Technica ATH-ANC70 Noise Cancelling Headphones

Learn more >

Budget

Back To Business Guide

Click for more ›

Most Popular Reviews

Latest News Articles

Resources

PCW Evaluation Team

Azadeh Williams

HP OfficeJet Pro 8730

A smarter way to print for busy small business owners, combining speedy printing with scanning and copying, making it easier to produce high quality documents and images at a touch of a button.

Andrew Grant

HP OfficeJet Pro 8730

I've had a multifunction printer in the office going on 10 years now. It was a neat bit of kit back in the day -- print, copy, scan, fax -- when printing over WiFi felt a bit like magic. It’s seen better days though and an upgrade’s well overdue. This HP OfficeJet Pro 8730 looks like it ticks all the same boxes: print, copy, scan, and fax. (Really? Does anyone fax anything any more? I guess it's good to know the facility’s there, just in case.) Printing over WiFi is more-or- less standard these days.

Ed Dawson

HP OfficeJet Pro 8730

As a freelance writer who is always on the go, I like my technology to be both efficient and effective so I can do my job well. The HP OfficeJet Pro 8730 Inkjet Printer ticks all the boxes in terms of form factor, performance and user interface.

Michael Hargreaves

Windows 10 for Business / Dell XPS 13

I’d happily recommend this touchscreen laptop and Windows 10 as a great way to get serious work done at a desk or on the road.

Aysha Strobbe

Windows 10 / HP Spectre x360

Ultimately, I think the Windows 10 environment is excellent for me as it caters for so many different uses. The inclusion of the Xbox app is also great for when you need some downtime too!

Mark Escubio

Windows 10 / Lenovo Yoga 910

For me, the Xbox Play Anywhere is a great new feature as it allows you to play your current Xbox games with higher resolutions and better graphics without forking out extra cash for another copy. Although available titles are still scarce, but I’m sure it will grow in time.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?