PaperPort offers more robust features

PaperPort will increase the productivity of many a paper pusher, but it can be hard to use

If you handle a lot of paperwork and need to manage it more efficiently, Nuance Communications' ScanSoft PaperPort Professional 11 should interest you. Paired with a scanning device such as a multifunction printer or a networked copier, this US$200 program lets you organize, search, and share large volumes of digitized documents. Version 11 adds a range of appealing features, but new users will need plenty of learning time.

PaperPort's primary workspace presents you with a customizable list of your PC's existing folder structure on the left; your files are shown on the right. From this workspace, you can access many of PaperPort's tools, such as those that allow you to search through your documents or combine multiple documents or pages into one PDF file.

In version 11 you can now assign a button on your scanning device to do capture using one of PaperPort's custom profiles. Other new features include a capture assistant, high-compression color PDF creation (for files up to eight times smaller), and a tool called DesktopDelivery. This feature can, among other things, automatically monitor e-mail attachments and network folders for new files, import any new files, and make them searchable. PaperPort's built-in All-in-One search tool and bundled Watson document/Web search utility are great for quickly finding something in a long document without riffling through a stack of paper.

Your first call to tech support is free, but, as is becoming common, Nuance charges a fee--US$20--for subsequent questions. What's more unusual is that e-mail queries cost $10 each, a policy that many users will likely resent. Still, PaperPort Professional 11 remains a powerful package.

Nuance Communications ScanSoft PaperPort Professional 11
Rating:78 -- Good
Verdict:PaperPort will increase the productivity of many a paper pusher, but it can be hard to use.
Price when reviewed:US$200 (US$150 to upgrade)

Join the newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection
Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Danny Allen

PC World
Show Comments


James Cook University - Master of Data Science Online Course

Learn more >


Sansai 6-Outlet Power Board + 4-Port USB Charging Station

Learn more >



Back To Business Guide

Click for more ›

Brand Post

Most Popular Reviews

Latest Articles


PCW Evaluation Team

Andrew Teoh

Brother MFC-L9570CDW Multifunction Printer

Touch screen visibility and operation was great and easy to navigate. Each menu and sub-menu was in an understandable order and category

Louise Coady

Brother MFC-L9570CDW Multifunction Printer

The printer was convenient, produced clear and vibrant images and was very easy to use

Edwina Hargreaves

WD My Cloud Home

I would recommend this device for families and small businesses who want one safe place to store all their important digital content and a way to easily share it with friends, family, business partners, or customers.

Walid Mikhael

Brother QL-820NWB Professional Label Printer

It’s easy to set up, it’s compact and quiet when printing and to top if off, the print quality is excellent. This is hands down the best printer I’ve used for printing labels.

Ben Ramsden

Sharp PN-40TC1 Huddle Board

Brainstorming, innovation, problem solving, and negotiation have all become much more productive and valuable if people can easily collaborate in real time with minimal friction.

Sarah Ieroianni

Brother QL-820NWB Professional Label Printer

The print quality also does not disappoint, it’s clear, bold, doesn’t smudge and the text is perfectly sized.

Featured Content

Product Launch Showcase

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?