QuickBase helps workgroups collaborate

This pricey but powerful app offers handy tools for managing collaborative business projects

Workgroups in need of help managing their projects will appreciate Intuit's QuickBase. This Web-based program offers a flexible means of coordinating sales, marketing, customer service, and other business projects. I looked at the final version of the recently revamped application and discovered that, while larger companies requiring QuickBase's power will find a lot to like, smaller shops will likely deem the program too costly.

To get you up and running rapidly, QuickBase includes several prebuilt applications--covering project management, sales and customer management, IT management, legal/real estate/professional services, and more--that you can customize to suit your specific requirements. You can import your existing data into QuickBase from a spreadsheet, database, or Microsoft Project. If one of QuickBase's prebuilt apps satisfies all or most of your needs, you could be all set within a few hours. If none of them seems appropriate, you can design your own application from scratch--a process that isn't too difficult for a reasonably tech-savvy user.

Once the application is ready to go, the administrator can quickly set up user groups and assign permissions from the program's easy-to-understand drop-down menus. Users can then access the app from their Web browser, either Internet Explorer version 6.0 or later or Firefox. Depending on their permissions, users can assign tasks, view their tasks, and monitor the progress of projects with reports and charts. Users can also consult the applications overview screen--the Dashboard--which has been redesigned in this version for easier access to tasks that require action, including unassigned tasks and those overdue for completion.

The latest release of QuickBase also includes dynamic forms that change depending on the information entered. In addition, the program has more types of display charts, and allows users to drill down in the charts so they can easily examine data in greater depth.

Since QuickBase is hosted online, updates are automatic. You access your application via a secure 128-bit SSL Web browser; to get the best performance, you should have a broadband Internet connection. Intuit says data is backed up nightly and also mirrored to a second data center.

QuickBase costs US$249 per month--including storage for 5MB of data and 100MB of file attachments--for up to ten users. Additional users cost US$3 each per month; volume pricing is available for groups of 100 or more. Extra data storage is available as well.

QuickBase's price seems prohibitive for smaller groups of just two or three. A less expensive alternative is Alexis Team 2, which, unlike QuickBase, is a packaged application that installs on your PC or Web server. It costs about US$155 per user and has many of the same collaborative features, though it isn't quite as flexible as QuickBase.

If your business needs to better track and coordinate work, QuickBase is adaptable enough to let you develop just the application you need to accomplish the tasks at hand.

Join the newsletter!


Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.
Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.
Show Comments

Brand Post

Most Popular Reviews

Latest Articles


PCW Evaluation Team

Tom Pope

Dynabook Portégé X30L-G

Ultimately this laptop has achieved everything I would hope for in a laptop for work, while fitting that into a form factor and weight that is remarkable.

Tom Sellers


This smart laptop was enjoyable to use and great to work on – creating content was super simple.

Lolita Wang


It really doesn’t get more “gaming laptop” than this.

Jack Jeffries


As the Maserati or BMW of laptops, it would fit perfectly in the hands of a professional needing firepower under the hood, sophistication and class on the surface, and gaming prowess (sports mode if you will) in between.

Taylor Carr


The MSI PS63 is an amazing laptop and I would definitely consider buying one in the future.

Christopher Low

Brother RJ-4230B

This small mobile printer is exactly what I need for invoicing and other jobs such as sending fellow tradesman details or step-by-step instructions that I can easily print off from my phone or the Web.

Featured Content

Product Launch Showcase

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?