Six timesaving tips for Word 2007

Unleash the power of Word 2007 with these quick tips

Microsoft Word: The next generation

Microsoft Word: The next generation

Note that Microsoft's terminology here is a little misleading. It doesn't actually find all forms of all words. For example, if you search on "music" and select "Find all word forms," it won't find "musical" or "musician." But if you enter a verb, Word will find all its tenses; if you enter the singular form of a noun, it will find the plural as well; and if you enter an adjective like "good," it will also find "better" and "best."

You can even use this trick to find and replace one term with another -- "run" with "walk," "ran" with "walked," "running" with "walking" and so on. (Rather than choosing Replace All, it's better to review Word's suggestions individually to be sure the correct form is used each time.)

Combined with the new Reading Highlight feature in Word 2007, this makes for a powerful editing tool. For instance, most writers try to avoid using the verb "to be" too often in their work, preferring more active and descriptive verbs (e.g., "runs" rather than "is moving quickly").

Enter "be" as the search term, select "Find all word forms" and click Reading Highlight --> Highlight All. Every use of "is," "was," "has been," "are" and so on will be highlighted, making it easy to pay special attention to them while editing.

3. Work in two parts of a document at the same time

Word's Split View allows you to view and work in two parts of the same document in one screen. This makes cutting and pasting chunks of text from the start to the end of a long document a breeze; adding references or endnotes is also a piece of cake.

You can even keep your outline or table of contents visible in one pane while you work away in the other. Each pane in the Split View can be scrolled independently, so you can move around as much as you need to.

To activate it in Word 2007, simply go up to the View tab, and in the Window area select Split. (In earlier versions of Word, select Window --> Split.) Your cursor will jump to the middle of the page on top of a horizontal "split line," and moving your mouse will move the split line up and down. Find a place where you want to split the page and click your mouse to place the line.

Your document will now be viewed through two independent panes, and you can work in either one. If you don't like where you put the split line, just grab it with your mouse and you can move it around as much as you want.

Join the PC World newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection

Tags microsoft word 2007

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Logan Kugler

Computerworld
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Matthew Stivala

HP OfficeJet 250 Mobile Printer

The HP OfficeJet 250 Mobile Printer is a great device that fits perfectly into my fast paced and mobile lifestyle. My first impression of the printer itself was how incredibly compact and sleek the device was.

Armand Abogado

HP OfficeJet 250 Mobile Printer

Wireless printing from my iPhone was also a handy feature, the whole experience was quick and seamless with no setup requirements - accessed through the default iOS printing menu options.

Azadeh Williams

HP OfficeJet Pro 8730

A smarter way to print for busy small business owners, combining speedy printing with scanning and copying, making it easier to produce high quality documents and images at a touch of a button.

Andrew Grant

HP OfficeJet Pro 8730

I've had a multifunction printer in the office going on 10 years now. It was a neat bit of kit back in the day -- print, copy, scan, fax -- when printing over WiFi felt a bit like magic. It’s seen better days though and an upgrade’s well overdue. This HP OfficeJet Pro 8730 looks like it ticks all the same boxes: print, copy, scan, and fax. (Really? Does anyone fax anything any more? I guess it's good to know the facility’s there, just in case.) Printing over WiFi is more-or- less standard these days.

Ed Dawson

HP OfficeJet Pro 8730

As a freelance writer who is always on the go, I like my technology to be both efficient and effective so I can do my job well. The HP OfficeJet Pro 8730 Inkjet Printer ticks all the boxes in terms of form factor, performance and user interface.

Michael Hargreaves

Windows 10 for Business / Dell XPS 13

I’d happily recommend this touchscreen laptop and Windows 10 as a great way to get serious work done at a desk or on the road.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?