Six timesaving tips for Word 2007

Unleash the power of Word 2007 with these quick tips

Microsoft Word: The next generation

Microsoft Word: The next generation

Once you've entered Split View, changing back to the default is as simple as repeating the process. Just go up to the View tab and instead of Split, this time you'll see Remove Split. (In earlier versions of Word, select Window --> Remove Split.) Click that and presto -- your screen is back to normal.

4. Make changes in the Print Preview screen

You're all ready to print, but first you decide to have a look at the Print Preview screen (select Office button --> Print --> Print Preview or hit Ctrl-Alt-I) to see how the document will appear on paper. That's when you spot the glaring error you missed. Normally, you'd have to exit out of the Print Preview screen and return to the document, then find the error all over again.

But with Word 2007, you can easily change the behavior of the Print Preview screen so you can edit your document without exiting Print Preview. In the Preview area in the Print Preview ribbon, uncheck the box next to Magnifier. As soon as that's done, clicking on the document will place your cursor just as it would in the normal editing screen. You can fix a typo, add a word or even rewrite whole paragraphs if you choose.

Then click Print and send it directly to the printer. You can save your changes here in Print Preview or back in normal view.

5. Give yourself some extra room between paragraphs

If you're someone who likes to make notes between paragraphs while you edit or revise a document, or if you want to add new text to a single-spaced outline, give yourself a little extra room to work in by automatically adding a line of space between your paragraphs.

Select the whole document by hitting Ctrl-A, then hit Ctrl-0 and a new empty line will appear after every paragraph. Select All again and hit Ctrl-0 to make the extra lines go away. (This tip works in earlier versions of Word as well, except hitting Ctrl-0 a second time doesn't remove the extra spaces.)

6. Add random placeholder text

Sometimes you need to add random text to a document as part of a demonstration or to get a feel for a new layout. The designer's standby is lorem ipsum , a block of Latin derived from Cicero's De Finibus Bonorum et Malorum (On the Ends of Good and Evil).

The lorem ipsum text has no meaning for modern readers, which makes it perfect for not being distracted by what the text says, so you can instead focus on what it looks like.

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Logan Kugler

Computerworld
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