EMC's Syncplicity lets enterprises lock down data sharing

Companies can define who can be sent a piece of data and make them enter a password to get it

EMC is giving enterprises greater control over how corporate data gets distributed and to whom, plus more mobile capabilities, with the latest update to its Syncplicity service.

When employees distribute links to data in Syncplicity via email, IT administrators can regulate what addresses go in the "to" field and force the employee to set up a password that the recipient has to enter before opening the link. As added protection, the links to those attachments can be set to expire after a certain period of time.

Syncplicity is EMC's entry, acquired last year, in the market for cloud-based file sharing and synchronization. It's up against enterprise rivals such as Box as well as consumer-focused services such as Dropbox. One way EMC has tried to set Syncplicity apart is by letting enterprises use it for access to data stored on their own storage systems, in a hybrid mode, if they're not comfortable with the cloud. Syncplicity starts at a list price of US$216 per user, per year, and goes down with larger numbers of users.

Users already can avoid sending large email attachments by instead sending so-called Shared Links for accessing the data via Syncplicity. The new Syncplicity Secure Send feature is a set of tools for controlling and tracking the distribution of sensitive data, primarily outside an organization.

Before an employee sends a Shared Link, the IT department can require a series of steps to help secure and track the data. For any given piece of information, an administrator can prescribe whom it can go to and what steps they need to go through in order to open it up. For security, Syncplicity can automatically generate a unique password for each link sent, based on password-strength parameters defined by IT. Once the email with the link has gone out, the sender can see whether each recipient has received and clicked on the link.

Once the recipient has downloaded the file onto their own computer, Secure Send doesn't control it anymore, said Jeetu Patel, vice president and general manager of the Syncplicity Business Unit. But the service can be integrated with EMC's information rights management software, which can control operations such as copy, paste and print for a particular file, he said.

On mobile devices, EMC now offers apps for Android and iOS that reside in a Good Dynamics secure software container from Good Technology on the mobile device. A key feature of the Good Dynamics container is its compliance with FIPS (Federal Information Processing Standards), Patel said.

Syncplicity has also added tighter integration with Active Directory, allowing enterprises to automatically create and cancel Syncplicity accounts when they add and remove employees. This even allows the enterprise to remotely delete Syncplicity software on a device when the employee is terminated, Patel said.

Stephen Lawson covers mobile, storage and networking technologies for The IDG News Service. Follow Stephen on Twitter at @sdlawsonmedia. Stephen's e-mail address is stephen_lawson@idg.com

Join the newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection

Tags servicesstorageemc

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Stephen Lawson

IDG News Service
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Sarah Ieroianni

Brother QL-820NWB Professional Label Printer

The print quality also does not disappoint, it’s clear, bold, doesn’t smudge and the text is perfectly sized.

Ratchada Dunn

Sharp PN-40TC1 Huddle Board

The Huddle Board’s built in program; Sharp Touch Viewing software allows us to easily manipulate and edit our documents (jpegs and PDFs) all at the same time on the dashboard.

George Khoury

Sharp PN-40TC1 Huddle Board

The biggest perks for me would be that it comes with easy to use and comprehensive programs that make the collaboration process a whole lot more intuitive and organic

David Coyle

Brother PocketJet PJ-773 A4 Portable Thermal Printer

I rate the printer as a 5 out of 5 stars as it has been able to fit seamlessly into my busy and mobile lifestyle.

Kurt Hegetschweiler

Brother PocketJet PJ-773 A4 Portable Thermal Printer

It’s perfect for mobile workers. Just take it out — it’s small enough to sit anywhere — turn it on, load a sheet of paper, and start printing.

Matthew Stivala

HP OfficeJet 250 Mobile Printer

The HP OfficeJet 250 Mobile Printer is a great device that fits perfectly into my fast paced and mobile lifestyle. My first impression of the printer itself was how incredibly compact and sleek the device was.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?