Google Calendar takes the headache out of scheduling work meetings

A new 'Find a Time' feature sifts through schedules to pick out the best meeting time

Google wants to take some of the pain out of scheduling work meetings with a new feature the company launched for its Calendar product on Wednesday.

The new "Find a Time" feature in the Google Calendar Android app helps users pick out a time that works for everyone invited to a meeting without requiring them to spend ages going back and forth over email.

Here's how it works: when a user sets up a meeting and adds people to the event, Find a Time will pick out a list of suggested times, along with who will be able to attend.

Those suggestions will be built not only on the current state of an invitee's calendar, but also their historical scheduling trends. Once the organizer has picked a time, Google Calendar will send out invitations to everyone. 

In the event that none of the suggested times work for everybody, Find a Time will also suggest which meetings are the easiest for participants to reschedule in order to make a group discussion work. People who aren't confident the system is suggesting the best meeting time can see a quick at-a-glance view of all invitees' calendars, to confirm that an event won't work, or see if there's some possibility the computerized system is missing. 

Find a Time is built for an office where publicly sharing calendars is the norm, since the feature won't go digging into someone's private schedule. At the moment, it's only available on Android and only to people who are on Google Apps for Work or Apps for Education users. 

Google Calendar already supports a version of this feature on the Web, but this is the first time that it has made its way to mobile. In addition, the Android version of Find a Time will automatically suggest appointment times, while web users will have to manually pick out the right time.

Right now, it's not clear whether this functionality will make its way to non-paying Google Calendar users, or to any other mobile platforms like iOS. 

Join the newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection

Tags Google

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Blair Hanley Frank

IDG News Service
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Sarah Ieroianni

Brother QL-820NWB Professional Label Printer

The print quality also does not disappoint, it’s clear, bold, doesn’t smudge and the text is perfectly sized.

Ratchada Dunn

Sharp PN-40TC1 Huddle Board

The Huddle Board’s built in program; Sharp Touch Viewing software allows us to easily manipulate and edit our documents (jpegs and PDFs) all at the same time on the dashboard.

George Khoury

Sharp PN-40TC1 Huddle Board

The biggest perks for me would be that it comes with easy to use and comprehensive programs that make the collaboration process a whole lot more intuitive and organic

David Coyle

Brother PocketJet PJ-773 A4 Portable Thermal Printer

I rate the printer as a 5 out of 5 stars as it has been able to fit seamlessly into my busy and mobile lifestyle.

Kurt Hegetschweiler

Brother PocketJet PJ-773 A4 Portable Thermal Printer

It’s perfect for mobile workers. Just take it out — it’s small enough to sit anywhere — turn it on, load a sheet of paper, and start printing.

Matthew Stivala

HP OfficeJet 250 Mobile Printer

The HP OfficeJet 250 Mobile Printer is a great device that fits perfectly into my fast paced and mobile lifestyle. My first impression of the printer itself was how incredibly compact and sleek the device was.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?