Update to Office 365 eliminates the hassle of large attachments in Outlook

Remember, Microsoft's Office 365 roadmap is public, so you can see what's coming next.

At some point in your life, you’ve been forced to send a massive file as an email attachment, wondering all the while if it will end up being too big to get through. Microsoft’s recent Office 365 updates include a feature to address that problem.

Microsoft continually updates Office 365, and the company’s November updates include a new feature that allows users to upload a file to OneDrive at the time they’re writing an email. Furthermore, collaborative editing has arrived on PowerPoint, and Microsoft has begun to send notifications to your phone when documents are being worked on by your coworkers.

Why this matters: The key, of course, is that the updates apply to Office 365, the subscription service that provides access to constantly improving builds of the Office apps. To justify annual renewals, Microsoft does two things: adds new features on a regular basis, and lets consumers know about them.

Stop, collaborate, and listen

Probably the most useful feature of the new update is the just-in-time uploads to OneDrive. If you’re writing an email in either Outlook’s online app or the desktop app for Windows PCs, you already have the option of sending a link to a file that’s presently stored in the OneDrive cloud—and you can attach permissions to it, allowing users to edit or just view it.

outlook real time onedrive gif

Files can be uploaded to OneDrive during the email process.

Now, if you’re writing an email and discover that—oops!—that PowerPoint document you want to send the team is 250MB, you can choose to upload the file to OneDrive in the menu you’d normally use to attach a file to your email. Your colleagues will then receive a link to that file, allowing them to download it without clogging up their inbox or the Outlook server.

That’s a handy little tweak that improves collaboration—the theme of most of the remaining updates. Microsoft’s been promising real-time editing / collaboration for a while now, and it’s finally arrived, both on Windows 10 desktops as well as the Windows Mobile apps for Windows tablets. When changes have been made in Word, PowerPoint, or Excel, Windows will send you notifications on your mobile phone. Those updates won’t been seen by most Office users yet, however, as they’re only available for Android or Windows Mobile if you’re part of the Office Insider beta program. They’ll roll out for iOS in December, and arrive on Windows desktops “in the coming months,” Microsoft said.

office notifications Microsoft

Notifications for shared and updated documents are en route to Office, though they’re headed to Insiders first.

You’ll also see a “Shared with Me” folder in your directory within Word, PowerPoint, and Excel apps for all platforms (Windows desktops, iOS, and Android) save for Windows Mobile. There, you’ll find a list of those documents that your coworkers have shared.

What’s next?

As always, Microsoft provides a public roadmap of upcoming Office features that it is both rolling out and currently developing at its Office FastTrack site. Other collaborative features that Microsoft has for its Outlook web app include Up Next, a feature that puts a snapshot of your calendar above your email; the ability to drag and drop available time slots for a proposed meeting; and the ability to swap back and forth between a user’s private OneDrive and OneDrive for Business when sharing files. Different permission levels are also in the works.

All of the upcoming additions, however, are still being developed. They’ll roll out as part of Outlook for the web, which, alongside the Office Insider program, has served as Microsoft’s staging area for new Office improvements.

Join the newsletter!

Or

Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.

Tags Microsoftmicrosoft office

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Mark Hachman

PC World (US online)
Show Comments

Brand Post

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Emily Tyson

MSI GE63 Raider

If you’re looking to invest in your next work horse laptop for work or home use, you can’t go wrong with the MSI GE63.

Laura Johnston

MSI GS65 Stealth Thin

If you can afford the price tag, it is well worth the money. It out performs any other laptop I have tried for gaming, and the transportable design and incredible display also make it ideal for work.

Andrew Teoh

Brother MFC-L9570CDW Multifunction Printer

Touch screen visibility and operation was great and easy to navigate. Each menu and sub-menu was in an understandable order and category

Louise Coady

Brother MFC-L9570CDW Multifunction Printer

The printer was convenient, produced clear and vibrant images and was very easy to use

Edwina Hargreaves

WD My Cloud Home

I would recommend this device for families and small businesses who want one safe place to store all their important digital content and a way to easily share it with friends, family, business partners, or customers.

Walid Mikhael

Brother QL-820NWB Professional Label Printer

It’s easy to set up, it’s compact and quiet when printing and to top if off, the print quality is excellent. This is hands down the best printer I’ve used for printing labels.

Featured Content

Product Launch Showcase

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?