Microsoft adds video transcription to Microsoft 365 OneDrive to keep corporate content off YouTube

If you want your videos transcribed, consumers, YouTube is still there for you.

If you use Microsoft Office at work, chances are that videos you’ll save to OneDrive will be automatically transcribed and more easily shareable before the year is out.

Microsoft’s OneDrive exists in two worlds: as a personal cloud storage tool, and as a repository for business documents. Unfortunately, Microsoft reserves most of the good stuff for subscribers to Office 365, specifically integrated into the Microsoft 365 package. This is the case here.

microsoft 365 transcription Microsoft

Videos stored within SharePoint or OneDrive (for Microsoft 365) will be automatically transcribed later this year, Microsoft says.

If you do store documents within the business version of SharePoint or OneDrive, some interesting new capabilities will arrive before the end of the year. Videos stored within either cloud service (and played back using the native player) will be automatically transcribed, making them easily searchable. That, in turn, builds upon a promise Microsoft made last September, when the company said that images, audio, and video would be more intelligently catalogued within OneDrive or SharePoint, making them easier to find.

In addition, Office will keep an eye on content you took or delivered during a meeting—a presentation, for example, or photos you snapped of a whiteboard to serve as notes. In that case, at the end of the meeting Office will prompt you to share that content with your coworkers. Likewise, Microsoft promised that soon OneDrive will begin showing off files that it thinks are relevant to you, one of the features of the earlier Delve tool

microsoft onedrive sharepoint intelligent sharing Microsoft

Is there a file your coworker might need? Share it!

What this means to you: It’s a shame that Microsoft doesn’t more clearly distinguish the OneDrive service that’s part of Microsoft 365, nor make these features more accessible to consumers. The idea here, though, is that Microsoft (and supposedly, your business) doesn’t want this video content migrating out of your company and onto third-party video services like YouTube. If your business creates it, it should remain there—and with Microsoft as the gatekeeper.

Join the newsletter!


Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.
Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Mark Hachman

PC World (US online)
Show Comments

Brand Post

Most Popular Reviews

Latest Articles


PCW Evaluation Team

Maryellen Rose George

Brother PT-P750W

It’s useful for office tasks as well as pragmatic labelling of equipment and storage – just don’t get too excited and label everything in sight!

Cathy Giles

Brother MFC-L8900CDW

The Brother MFC-L8900CDW is an absolute stand out. I struggle to fault it.

Luke Hill


I need power and lots of it. As a Front End Web developer anything less just won’t cut it which is why the MSI GT75 is an outstanding laptop for me. It’s a sleek and futuristic looking, high quality, beast that has a touch of sci-fi flare about it.

Emily Tyson

MSI GE63 Raider

If you’re looking to invest in your next work horse laptop for work or home use, you can’t go wrong with the MSI GE63.

Laura Johnston

MSI GS65 Stealth Thin

If you can afford the price tag, it is well worth the money. It out performs any other laptop I have tried for gaming, and the transportable design and incredible display also make it ideal for work.

Andrew Teoh

Brother MFC-L9570CDW Multifunction Printer

Touch screen visibility and operation was great and easy to navigate. Each menu and sub-menu was in an understandable order and category

Featured Content

Product Launch Showcase

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?