Dropbox Rolls Out New AdminX Tools for Data Management

Dropbox has introduced a set of new tools to simplify data security for Dropbox Business teams across all types of organisations. 

According to the company, "Over 300,000 teams—spanning a wide variety of sizes, industries, and locations—use Dropbox Business to collaborate. But with so many different kinds of teams, a cookie cutter approach to management, security, and deployment doesn’t work. Today, as part of our AdminX initiative, we’re introducing new tools to simplify data security for Dropbox Business teams across all types of organizations."

To begin with, the company is introducing two new features to help simplify team management. The first allows admins to export member data reports to CSV files, directly from the admin console. From there they can analyse the data to simplify internal processes like software budget allocation and security auditing.

Dropbox is also rolling out the ability to convert individuals Dropbox Business accounts to personal accounts when removing them from your team. The users will get to keep their unshared files and folders, and shared folders they own, while removing access to team-owned folders.

To help prevent the sharing of sensitive information like financial data, Dropbox is giving teams the ability to disable downloads of shared links. This new feature allows users to mark shared file s so recipients can only access them by previewing on dropbox.com or a Dropbox mobile app.

Two additional features will help admins adapt Dropbox to fit their company structure. The new team selective sync feature, introduced last month through our early access program, helps speed deployment for teams with large collections of data. This feature allows admins to specify which team folders will be synced to users’ computers by default, saving time and expensive hard drive space.

Dropbox is also helping admins better manage their Dropbox Business deployments by letting them set member space limits. Now, instead of worrying about individuals using up a disproportionate amount of space, admins can set caps to ensure their teams don’t exceed their plans’ storage.